The initial research into wedding venues can be one of the most frustrating phases in planning a wedding. Venues and their websites are all wildly different. They have different amounts and types of information available and some barely have any! Do not fear, most venues will sent a marketing packet when contacted and we have the help you need to parse all that information.

Make a spreadsheet!

Spreadsheets are great for keeping track of all the venues you’re looking at and all their different options and aspects. Fill in the info you can find yourself and mark any missing information.

Items to include in your spreadsheet
  • name of venue
  • location
  • capacity
  • availability
  • type
    • outdoor, restaurant, historical, etc
  • layout
    • is there space enough for all aspects of your wedding?
  • rates
    • start by entering a rough cost, eventually add a “my cost” line to show all the expenses that are unique to you
  • website
  • restrictions
  • parking/transportation
  • facility extras
  • equipment included
  • caterer/catering options

Go through your favourites and figure out what it will cost you. Is it extra to stay as late as you want? What do you have to provide yourself? List these all out so you can have a quick rundown and an easy way to see important details. Use your draft budget (see our article on picking a venue for help with that) and recreate it for every venue you’re considering. This will give you a details view of how different each venue is.

Now you’re ready for some site visits! Grab our comprehensive list of questions to ask the wedding venue, book some appointments and get ready for the next step (this one is way more fun).

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COVID-19 Prevention and Social Responsibility
Party Rental Depot

Office / Warehouse Closed
By Appointment Only

The rapidly evolving COVID-19 is unsettling for all and as a result all of our daily lives have been impacted, from social lives, work lives, and home life. The health of our staff, our clients, and the general public is the most important thing to think about at this time. 

In support of AHS and City of Calgary, Party Rental Depot has made the decision to close general operating hours and move our conversations with you to the phone and online.

Party Rental Depot remains committed to serving our clients the best we can and will do so in the following ways:

-By phone at 403-735-6133 to leave a message on our general voicemail and one of our Client Concierge Team will return the call, we are checking voicemails throughout the day.

-By email at [email protected] and starting a conversation there, we are checking emails throughout the day and evening.

-Place orders and inquiries online at

-***soon*** we are currently looking to open up whatapp messenger, facebook chat, and other means to be able to better have a conversation with you in these times.

For CO2 Fills:  There are many days we are doing maintenance at the warehouse, Please call and book an appointment for your CO2 fill and for now we will do our best to assist you in fulfilling those orders.